Friday 22 April 2016
By Recurvoice on Friday 22 April 2016, 04:34
We talked about strategies for finding freelance leads before. After talking to several
freelancers it seems that everyone has his or her own sticking point. Some
people do not like to cold call leads because they are afraid that people will
react negatively. Other freelancers hate to write proposals because it takes a
lot of time an effort from their part. Finally, some freelancers do not like to
communicate with leads since they prefer to work on the project and do not want
to deal with the administrative part.
The first step is to make a list of your sticking points and make a
conscious decision that you are going to overcome them by giving them attention
in the coming weeks. Next, you prioritize the sticking points and rank them
according to their priority.
There are two solutions to overcoming these sticking points. You can gain
more reference experience so that you know that you can do it or you can
outsource the work. The first solution is that you just keep doing it and learn
along the way. Every time you see or hear something new, you try to improve
your processes and will be able to overcome this sticking point. The second
solution is simply realize that someone can do it better than you and outsource
it so that you can focus on your other tasks.
I found it very liberating to know that even very successful freelancers had
sticking points and that they had to work hard to overcome them.
Monday 11 April 2016
By Recurvoice on Monday 11 April 2016, 10:14
Freelancing can be quite lonely. Especially if you work on a difficult
project and no one can support you, you could become demotivated. There are a
lot of great coworking spaces out there and you will be able to meet several
great people if you join them.
A second reason to join a coworking space is that you will be able to find
more Freelance leads. People work on
several projects and you could help them out if needed. In that way I was able
to start working on a lot of projects for Fortune 500 companies. This way the
coworking space paid for itself since I would not have been able to take on
these projects if I had not worked there.
A third reason you should join one is that there are a lot of networking
events and training events at these spaces. You will be able to learn new
skills without having to go to another place.
Tuesday 5 April 2016
By Recurvoice on Tuesday 5 April 2016, 16:54
As a freelancer I owe a lot to people that taught me how to get started and
how to approach clients and so on. Now that I have some more experience, I am
able to mentor younger freelancers. This takes quite a lot of time but is very
rewarding because they know more about the online world than I do so we can
learn new things from each other.
The great thing about the freelance world is that people want to share their
knowledge and help each other out. You can find a lot of forums, Facebook
groups or meetups where you can get advice and get your questions answered. You
should share your own knowledge as well since just leaching is not
By Recurvoice on Tuesday 5 April 2016, 06:07
What is the most important sales metric for freelancers? If you think that
it is predictability, you are right. Let me explain.
It can happen that you get lucky and find a freelance lead
from your website. It could be just an random event and you could think that
you should focus on your website. However, after several months you don't get
another lead from your website. Your website does not generate leads
predictability. You should find channels that offer this predictability since
you need to know in advance how much you can make each month. If you know that
you can get 10 leads a month from meetups, you should focus on this channel.
You should try different channels and see what works and how predictable they
Some channels generate a ton of leads during one month but almost none
during the next. This is very frustrating since you don't know how much work
you will have in advance. The one moment you could be overwhelmed whereas the
other you could be bored out of your mind. Therefore it is important to combine
channels and create a predictable sales process so that your sales funnel is
always filled with several leads. There will always be some fluctuations but if
you can combine different good sales channels, it should be possible to keep
Monday 4 April 2016
By Recurvoice on Monday 4 April 2016, 19:02
I always have to laugh when people complain that there are no opportunities
for them. I was a freelancer in the eighties and back then it was a lot harder
to find a gig. You really had to know someone or go to meetups to find new
clients. Nowadays you can find clients over the whole world. If you have a
clear strategy and work hard, it is quite easy to find your first clients and
start building your portfolio.
In the old days you had to send a letter to someone, or hope that they were
at their desk so that you could call them. The process took forever. Now you
can find a project in under 30 minutes. People don't appreciate how easy it has
become to find clients. There is only one limiting factor: your creativity. If
you think long enough, you will find a creative way to pitch a lead or to get
in contact with a project owner. Via LinkedIn you can search who is responsible
for this type of work, you can learn more about them via their Twitter and
Instagram account and even know how you are connected with them. What more do
It can be daunting because there are a lot of ways to contact leads but you
should just pick one and go for it. A lot of freelancers never follow up and
they only call once and give up. You should be more persistent. It is quite
easy to send multiple emails to someone. What is the worst that can happen?
By Recurvoice on Monday 4 April 2016, 17:55
A lot of people don't know how to find their first freelance clients. It all
starts with finding great leads for your freelance project.. This sounds easy enough but
how does this work in practice. Some try to send out a Tweet that they are
available but that is not how it works.
You should have a clear strategy if you want to close your first projects.
Are you going to build a portfolio, use your network, work with other
freelancers or work on a platform such as Upwork? It is an important decision
that you will have to make. It is important that you find your first clients as
soon as possible since this will motivate you to find more clients and get the
A lot of freelancers don't have a clear strategy and they get lost during
this period in time. Ask yourself what you are best at. Do you have a strong
portfolio? Do you know how to network? Do you enjoy to work with other
freelancers? This will affect the way you should try to find your first
freelance clients. If you are an introvert, you could opt to join local
Facebook groups and discuss your services. If you prefer to talk to people in
real life, you could go to meetups and talk about your freelancing
To conclude we can say that you should determine how you will find freelance
leads based on your own strengths. If you like to talk to people, you could go
to a meetup. If you prefer to find your clients online, you could go for
Facebook groups or platforms such as Upwork.
When I started as a freelance bachelorette party organizer, I talked
to a lot of people to find out what they expected before I started organizing
Thursday 31 March 2016
By Recurvoice on Thursday 31 March 2016, 09:03
During my career as a freelancer, I have seen a lot of freelancers that
start full of energy but want to give up a few months down the road. They
underestimated how hard it would be to be their own boss. Most of the time they
find it very hard to find freelance leads. They often ask me when they should give up and
go back to a full time position. My answer is always the same: if you don't
believe that you will be able to do it. If you don't believe in yourself
anymore why should you keep going? A large percentage of becoming a freelancer
is getting through these first months and finally you will find that it will
become easier to find new leads since you have a portfolio you can
The first months as a freelancer can be challenging if you are not prepared
to get a lot of rejections . If you do not want to work on a proposal that
could not make it, freelancing is nothing for you. Before you jump to become a
freelancer, you should think about this and decide if you want to make it
through this period.
To conclude, you should only quit as a freelancer if you do not believe in
Wednesday 30 March 2016
By Recurvoice on Wednesday 30 March 2016, 18:45
In the past few years I have had to walk away from a freelance project a
number of times. There were different reasons why we decided to stop the
project. In some cases the client decided that the project was no longer a
priority and they paid me for the work I had finished. This is fair enough, if
they reallocate their resources I should be able to be flexible as a freelancer
and deal with that. This happens from time to time but in the 5 years that I
have worked as a freelancer so far this only happened to me two times. In both
cases I knew beforehand that the project was not the highest priority so I knew
that there was a chance that the project would stop. This is not always a lot
of fun, especially if you have put a lot of time and energy in this project and
the client decides that the project should not be finished.
There were also some projects where I had to walk away. If the client does
not respect the work I do, does not pay me on time or does not follow the
contract, I sometimes walk away. Again, this has happened only a few times in
my career so far. Now I often know beforehand that a client will not follow the
rules in the contract and I just don't accept these projects anymore. If the
client does not respond to my proposal for a few weeks, it is a clear sign that
they will be hard to work with. Before I accept these projects, I really think
hard if it is worth the struggle; I get a lot of people that ask for a quote
and receive a lot of inbound leads so I can be picky. Walking away from a project after it
has started can be messy since the client can threaten you with legal
procedures and this could also affect your reputation. The client of one of the
projects I walked away from started spreading negative rumours about me and was
very stingy when we met again a few months later. I have clear expectations
from a client and if they don't adhere to them, I reserve the right to walk
away. I warn them before they do so they are able to correct their behavior so
they know what is coming. I have never walked away from a project without
warning them, that would be unprofessional.
So to conclude, there are some projects that were not finished, be it
because the client changed his mind or because I had to walk away from the
project. It is always a good idea to refuse working on projects before they
start because it can be quite difficult to stop working on a project once it
By Recurvoice on Wednesday 30 March 2016, 18:05
Should you work for free as a freelancer? I get the question a lot since a
lot of freelancers find it hard to find their first clients. Generally my
answer is no. Clients will appreciate your work less if you have done it for
free. It is also not very motivating for yourself to know that you are not
being paid for delivering your best work. If people pay for a project, they
will provide more honest feedback that you can incorporate in your next
projects. In the past it was harder to get noticed and you sometimes had to
work for free to build out a portfolio. With the proliferation of online
freelancing platforms, there is less need to build your own portfolio and you
can find projects without having to work for free or having an enormous
There are a lot of ways to generate freelance leads without working for free. If you
start out freelancing and you need to build a portfolio, you could team up with
other freelancers and leverage their portfolio and client base. You could also
start out by working for smaller clients that don't expect that you have a
portfolio. My favorite way to stand out is just to work on your own projects.
Create a website or product that you can show. In the best case you can even
earn some money from this product. This are just some examples of how you can
build your portfolio. If you find a niche where you can add a lot of value, you
don't need to have an elaborated portfolio.
On the freelance platforms such as Upwork you do not even have to have a
portfolio to get hired. Also on some newer platforms such as Gigster you don't
even have to communicate with the client during the sales process so you don't
have to create a portfolio. A lot of these systems focus on reputation instead
of the old fashioned portfolio. Once you are able to complete some projects
successfully, you will rise in the rankings and get more projects forwarded to
To conclude we could say that it is not really necessary to work for free
since there are several strategies that allow you to get started without having
a large portfolio.
Thursday 15 October 2015
By Recurvoice on Thursday 15 October 2015, 04:45
Do you waste a lot of time finding clients? We're creating a tool that will
make it easier to find the right client. Based on advanced filters you will be
able to select the best gigs. This is the lifeblood of your business so you
should pay a lot of attention to finding leads and converting them to clients.
During the past several years I have been able to talk to a lot of freelancers
and they all note that being able to find freelance leads is an important skill
for every freelancer. More info about finding ore freelance leads
Friday 2 October 2015
By Recurvoice on Friday 2 October 2015, 10:50
Don't know how to calculate your sales tax or income tax? You have to add
sales tax to your invoice (depending on the type of service you offer) while
you have to fill in a form to declare your income and are taxed based on
Here are three aproaches to get started: - Ask fellow freelancers. If you go
to a local coworking space, there are often freelancers that can help you out.
- Contact an accountant. - Do the research yourself. The regulation depends on
your location so it is hard to give all the answers but these site provide a
great overview. Here is info for people in the
USA (more info on
It is superimportant to get this right because it can be very expensive to
make mistakes on this front.
Thursday 1 October 2015
By Recurvoice on Thursday 1 October 2015, 17:46
Are youi looking for a free agreement for freelancing on a retainer?
contract could be a great start, consult with your legal advisor to create
a final document. Working on a retainer has been described as the best option
for freelancers because it offers a higher degree of financial stability.
Tuesday 29 September 2015
By Recurvoice on Tuesday 29 September 2015, 14:39
We wanted to create a tool that can be used by everyone. So if you live in
India, Australia, Ireland, South Africa, UK or Singapore you can use Recurvoice
as invoicing software. Recurvoice can be used by Mac as well as PC users.
The following currencies are supported: USD, CAD, Euro, Peso, Australian
dollar, CHF (Swiss Franc), Yuan, Yen, British pound sterling, Indonesian
Rupiah, Rupees, Krone, Turkish Lira, South African Rand.
Monday 28 September 2015
By Recurvoice on Monday 28 September 2015, 08:35
Een boekhouder vinden is een van de belangrijkste beslissingen die je zal
maken als freelancer. Deze persoon zal u helpen bij het invullen van
documenten, bepalen van uw belastingsschijf en zal u waarschuwen indien u te
weinig inkomsten heeft.
Hoe start u nu aan dit zoekproces? Er zijn verschillende stappen bij
betrokken: - Vraag aan uw vrienden en mede freelancers of ze iemand kunnen
aanraden - Contacteer al deze boekhouders en bezoek ze - Maak een spreadsheet
om de boekhouders te vergelijken (tarieven, compabiliteit, afstand van werk
Op basis van deze informatie kan u beslissen wie de beste accountant is voor
Haat u factureren? Automatiseer alles met Recurvoice. Probeer het hier
By Recurvoice on Monday 28 September 2015, 08:27
Finding an accountant is one of the most important business decisions you
will make as a freelancer. This person will help you to fill in your documents,
save money on your taxes and warn you if you don't have enough revenue.
How do you start the search process? There are different steps involved in
this process: - Ask your friend or other freelancers if they can recommend
someone - Contact all of the accountants that were recommended to you and visit
them - Make a spreadsheet to compare the freelancers (eg tariffs, likeability,
availability, distance from your work etc.)
Based on this information you can decide what accountant you will work
Hate invoicing? Outsource it to our algorithms. Give it a try here
Saturday 26 September 2015
By Recurvoice on Saturday 26 September 2015, 15:45
What Mac Apps do you use as a freelancer? A lot of friends asked me this
question so, I decided to create a blogpost about this.
Here is the list: Namechanger helps you with changing
filenames in bulk Alfred makes it
easier to create hotkeys Ember
allows you to create fast screenshots on your Mac Flux adjusts the brightness of your screen based
on the time of day. This will improve your sleep and productivity. Sketch is my favorite design tool.
Anxiety is a todo app that allows you to
finish your tasks on time 1password stores all your passwords so
you don't have to waste time finding the correct login info. Fluid converts websites into Mac apps. Perfect for
Gmail, Facebook etc.
This is a web app but it is a great one: Recurvoice automates your invoices for you.
What is your favorite Mac app?
Thursday 24 September 2015
By Recurvoice on Thursday 24 September 2015, 15:48
Virtual assistants are super important for almost every business. We have
developed Recurvoice so that they can have an fast solution to invoice their
clients. Since you work with a limited set of clients, a complex invoicing
system is not always useful. With Recurvoice you can automate the whole
Are you a VA or PA? Check recurvoice here
Wednesday 23 September 2015
By Recurvoice on Wednesday 23 September 2015, 14:05
There are a ton of invoicing apps out there. Which one should you use?
To make your life easier, we made a simple tool to find that out.
Just answer a few questions and you'll know what you should use. Give it a
Friday 18 September 2015
By Recurvoice on Friday 18 September 2015, 13:49
Hoe een factuur op te stellen als freelancer of zzp’er
Wil u uw klant factureren maar niet zeker wat er in de factuur moet staan?
Laten we een lijst maken van wat wettelijk moet worden vermeld:
- de (verstuur)datum
- KvK-nummer (als je ingeschreven staat bij de Kamer van Koophandel)
- Naam, adres en woonplaats van jou en je klant
- Omschrijving van de geleverde goederen/diensten
- Datum/periode waarin de goederen of diensten geleverd zijn
- Prijs exclusief en inclusief BTW
Vergeet niet om uw facturen bij te houden zodat de belastingsinspectie kan
nagaan of alles conform de wet is verlopen. U kan dit ook met uw boekhouder
Om dit eenvoudiger te maken voor u, hebben we enkele templates ontworpen.
Deze kan u eenvoudig aanpassen en direct versturen!
Templates voor projecten:
Werkt u langere tijd voor dezelfde klant? Automatiseer uw facturen met
By Recurvoice on Friday 18 September 2015, 11:22
Hiring full time employees as contractors is evil because you deny them
certain benefits and you don’t pay enough taxes. This is the core of the
discussion about 1099 versus W-2. This discussion is not limited to the US but
is also seen in Europe and elsewhere. It is called Scheinselbständigkeit in
Germany (Germans have a word for everything) and comes down to the fact that
someone is hired as a freelancer but does the same work as a full time
employee. The German government is getting so strict that some start talking
about a witch-hunt. The BBC also got criticized because they hired people as
contractors instead of employees.
Especially in Internet companies and companies with low margins (both are
fragile during a certain period of time) this way of hiring people seems to be
quite prevalent. Startups are often still trying to find the best business
model and lowering personnel costs can be a make or break issue. The Zirtual
flameout illustrates this once again because they got into trouble once they
started to switch from contractors to full time employees:
This week in
startups by @jason The interesting part of the discussion is that 5–10% of
the contractors decided to leave the company because they did not want to
become full time employees. Some people clearly like the status of being a
contractor because they get the full dollar amount and can manage their own
taxes and keep a higher degree of flexibility.
Governments are trying to make the difference between a contractor and an
employee clearer (a contractor has to have other clients, a clearly defined
project etc.) but the difference is not always clear-cut. This tool can help
you if you are in doubt yourself.
It is necessary to find a balance between what is fair for the company,
employees and the state (taxes). We will have to see how this evolves but an
organized witch-hunt is not the answer. Feel free to add your comments
Freelancer? Automate your invoices, sign up for RecurVoice here.